The QBO Location Sync action is used to bring Location information from QBO to DocMgt

During the indexing process users may need to code the invoices to the proper Location. Not all organizations use Locations so you may not need this. With the QBO Location Sync action we can bring a list of all the locations available. This ensures the account information is acceptable to QBO.


This action type is normally performed as part of a Record Type Automation to run every night automatically. However, it can also be used in an Add-In so that it can be called manually to sync when the users know something has changed and they need the new information before the next automatic sync. The best practice is to build an Action Set that calls this action and then call that Action Set from the Automation and the Add-in.


Options


    • Integration Name (Enterprise Feature) - If you have multiple QBO integrations defined you can specify which one to use by its name. If you leave this blank then the system will use the first one. 


    • Record Type - The Record Type that is used to hold this data. The normal place is QBOData but if you have multiple QBO accounts you might have a different record type for each account.


    • Match Fields - These field are for limiting the sync to specific subsets of data. This is useful when needing to sync multiple QBO companies in one Record Type.


    • Sync Type - Check this ON to do a complete sync of all items. Check this OFF to sync only those items that have changed since the last sync. Normally you leave this OFF unless you want to re-do the entire look up table.


    • Include Inactive - Check this ON to also sync any inactive items. Check this OFF to sync only those items that are still active. Normally you leave this ON unless you know you will not need the inactive items accounts for older invoices. 


    • Fields - Use this to map the Vendor fields in DocMgt to the Vendor fields in QBO. If you use the standard QBO Bills record type then the mapping is already correct. If you did not then you need to be sure you set the mappings correctly. 


      • DocMgt Field - The name of the field in DocMgt in which you want to store the information


      • QBO Field - The name of the field in QBO that corresponds to the DocMgt field. Here is a list of the field names QBO uses for this process. You MUST use their names in this column!


Id - This is the Id number of the item. Ids are commonly used to send information to QBO. Use this as your Value field for the Record Type Link field.

Status - Whether this item is Active or Inactive. You can use this in your Record Type Link fields to show inactive items only for look-ups but not for new entry.

Name - This is the Name of the item. This is what the end users will see as they are indexing and searching. However, The Id above is what QBO needs for indexing. Use this as your Display field for the Record Type Link field.

Type - This defaults to the word "Location" in this case and is used to distinguish the type of look up data this is.